Land use approvals are moving forward during the pandemic with tweaks to the process. Community meetings are still required, but on a virtual platform. How do you plan an online meeting in a seamless and effective manner, while complying with government requirements?
Here are six best practices to ensure an effective and compliant online community meeting.
Assign different roles to the team to ensure the meeting runs smoothly. Designate a Facilitator to lead the meeting, a Moderator to receive audience questions and submit to the Facilitator, a Technician focused on solving issues that may come up and a Recorder to take required minutes.
Lay out engagement ground rules at the start of the meeting so everyone understands how best to participate.
Provide a phone call-in option for those who don’t have digital access.
Rehearse the online presentation with a test audience to address any technical glitches beforehand.
Maintain eye contact with the audience to maximize the sense of engagement. Look at your camera, not your screen.
Thanks to Beth Kanter and the Nonprofit Technology Conference for some of these ideas.
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